Job Title:                                                                 Administrative Officer

Department:                                                            Administrative

Location:                                                                 Port Harcourt


Directly Reports to:                              HR Director

Indirectly Reports to:                                             Operations Manager

Supervises:                                                             Admin Assistants/Cleaners/Security Personnel


In addition to Administrative responsibilities, The Admin Officer provides a complex diversity of general secretarial and administrative support for the Human Resource Director & key Management of I-CHR! and may in addition be required to support other key executives of the Company.  He/she is required to exercise independent judgment and discretion in completing assignments.

The Administrative Officer sorts through incoming mail and directs these to the appropriate Departments and personnel for necessary actions.  Routinely, he/she is able to independently compose simple business correspondence using word processing or spreadsheet software, and prepares basic reports as may be necessary to provide information and communicate key decisions to key personnel.

The Admin Officer schedules and coordinates various business meetings and appointments, arranges travel, screens and directs/routes incoming calls and visitors to the HRD’s Office.  He/she also sets up and maintains filing and other record management systems, and may transcribe dictation whenever required.



  • Projects a professional image for I-CHR!, and as may be directed handles visitors requirements and routine matters for the HRD’s attention.
  • Manages the HRD’s daily itinerary and diary.
  • Keeps an up to date and accurate diary and schedule of important Group/Company activities and events; updates the HRD on changes as may be required; also keeps track of schedules of other key Executives in I-CHR!.
  • Renewal of official documents.
  • Makes necessary travel arrangements for the HRD and other Company Executives and liaises with the Procurement & Services function and/or appointed Travel Agents and Airlines as appropriate.
  • Deals with telephone enquiries as appropriate on behalf of the HRD, and I-CHR!
  • Ensure compliance with statutory requirements like Recruiter’s license, employers permit, DPR, etc.
  • Checking/responding to all E-mails (admin and info ) putting the HRD on cc for all mails
  • Purchasing of Office Stationeries & consumables.
  • Office management and supervision of work environment to ensure optimum performance of all facilities and equipment at all times.
  • Arranging for field staff motivation, recognition of outstanding workers and end of year appreciation of client & field staff.
  • Processes incoming and outgoing mail; handles photocopying, faxing etc.
  • Maintains an effective document and filing management system for the HRD’s Office.
  • Processes purchase orders and expense claim forms for the HRD’s Office and for other Company Executives as may be directed.
  • Compiles basic Secretarial and Administrative reports.
  • Schedules and coordinates important meetings/events.
  • Supervises/monitors and evaluates the performance of office support personnel (e.g. Office Assistants, HRD’s Driver and other drivers).
  • Performs other assigned duties as delegated from time to time.
  • Adequacy of secretarial and administrative support provided to the HRD and key personnel
  • Level of professionalism displayed and quality of image portrayed of the HRD’s Office and I-CHR!
  • Quality of business documents and reports prepared
  • Effectiveness in managing the HRD’s daily itinerary
  • Effectiveness of filing and document management systems
  • General satisfactions of his/her line managers/supervisors
  • Good 1st degree from a reputable tertiary institution
  • 1 – 2  years secretarial and/or administrative experience within a reputable corporate establishment
  • Secretarial
  • Organization & Administration
  • Interpersonal Relations
  • Office Automation (Word, Excel, PowerPoint; other applications)
  • Oral & Written Communication
  • Time Management
  • Reporting
  • Supervisory
  • Political Savvy

**She must be willing to resume immediately.

If cap fits, kindly send CV to recruitme@ichrgroup.com or upload your CV on our website www.ichrgroup.com

You can also call Sarah on 0909-123-4247 or 0810-000-4694 for further enquiries.